Annual Rechartering

The annual rechartering process is the process by which the unit leadership renews the registration for their unit and its members for the next renewal year.  In Ventura County, our Unit Charter years run on the calendar year – January 1 through December 31.

How it works: Each unit, whose current charter year expires on December 31, 2020, will receive their 2021 Charter Renewal information via email by November 1st.

  • By November 1st, an email will be sent to the Unit Leader (Cubmaster, Scoutmaster, Advisor, or Skipper) and the Committee Chair.
  • The email will include the Access Code needed by each unit in order to log into the online Internet Charter Renewal system

CHARTER RENEWAL ROLES & DUTIES: WHO DOES WHAT AND WHEN?

October 1 – November 10 – Pre-Planning Activities

November 1 – 15 – Online Charter Renewal Data Entry

November 15 – December 15 – Finalize and approve the charter renewal roster report

By December 23 – Turn in final Charter Renewal Report with support documents and payment

STEP 1. PRE-PLANNING

  1. All Adults (18 and older) Access & Complete Youth Protection Training (How to do it on scouting.org)
  2. Assign Tasks
  3. Complete Membership Inventory
  4. 2021 Registration and Boys Life Annual Fee Chart (PDF) 

Step 2. ONLINE CHARTER RENEWAL WEBSITE 

Internet Recharter Renewal is the BSA’s web-based method for units to renew their charters from any online location- at home, the office or anywhere you have Internet access. It’s easy, convenient, and accurate because you enter the information yourself!

Unit Access Codes:

  • Each year you must start your visit to the Internet Charter Renewal System as a FIRST TIME USER.
  • Forgot your Unit Access Code? Email our Registrar Vangie Sexton at sexton@scouting.org

STEP 3. FINAL CHARTER RENEWAL REPORT

Return each of the following items with your 2021 Charter Renewal:

  1. Charter Renewal Report – Print from Internet Charter Renewal Website. Do not submit E-Z/Summary Report
  2. Unit Key 3 Contact Form (PDF)
  3. The Annual Unit Charter Agreement (PDF)
  4. NEW Executive Officer Information Sheet (ONLY IF NEW) (PDF)
  5. Journey to Excellence scorecard specific to your unit type.

Scorecards are available for all unit types and reflect changes adopted by National BSA due to COVID- 19’s impact during the 2020 program year.

Any charter renewals not received at the Council office by December 31, 2020, will be placed on the “Non-member” list. Any Units on the “Non-member” list will not have access to membership privileges and services offered by the Boy Scouts of America. Including but not limited to use of camping facilities, activity attendance, advancement system and Accident & Liability insurance.

ADDITIONAL RESOURCES

Adult Application Traditional Unit (PDF)

Youth Application Traditional Unit (PDF)

Exploring Adult Application (PDF)

Exploring Youth Application (PDF)

Exploring Memorandum of Understanding (PDF)

Exploring Criminal Background Check Exemption Form #28-573 (PDF)

Accident Insurance Brochure (PDF)

To access the Internet Rechartering System:

For Traditional Unit (Pack, Troop, Team, Crew, Ship) Internet Rechartering please CLICK HERE

For Explorer Post Rechartering please CLICK HERE